As a wedding/event planner, I try to plan for every contingency I can think of when dealing with an event. I try to anticipate guest's needs, catering snafus, table and flow logistics, as well as venue safety and fire code regulations. In short, everything that will help make the event as perfect and as smooth as possible. What this means in reality is a lot of homework and communication---with venue staff, family, and the wedding couple.
But (and there is always a but somewhere), we live in a perfect world and sometimes the best laid plans go awry. So a good planner will have a back up plan, a plan to back up her back up plan and so on. Case in point, the draper is having a dickens of a time getting the lift to work properly. We are four hours behind schedule. What to do? Work with what you have---we improvised, worked under the draping that was done and finished up just in time. Did things go perfectly? No! Did they get accomplished without anyone the wiser? Absolutely! Plan B, C, D, all the way to Z and then double digit back if you have to.
Another time, the groomsmen discover that their tuxedos are the wrong size. A call to the shop reveals that they are closed. Now what? Switch jackets with the other men until we are fairly close in fit; bring out the needle and thread to hem up the pants; no hankie for the jacket breast pocket? A crisp white paper towel works wonders. Crisis avoided and everyone is a happy camper.
Do yourself a favor and hire a planner that plans; the result? Have a great wedding!
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